Associate Executive Director

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Monterey Bay
Job ID: FP2017-558
Job Title:
Associate Executive Director
Time Base:
Date Posted:
May 17, 2017
Closing Date:
Open until filled
Link to Apply Online:
Campus Employment Homepage:
Associate Executive Director
(Management III)
The University Corporation at Monterey Bay is an equal opportunity employer and committed to hiring personnel with competencies and experience related to the regional and State population.
The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The University Corporation at Monterey Bay is a non profit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.
Position Summary
The Associate Executive Director (AED) reports to the Executive Director of the University Corporation (Corporation) and is responsible for real estate development and property management, contract administration, risk management, legal compliance and policy, and assigned affiliated activities. The AED is also responsible for providing broad-based organizational support of the goals and initiatives established by the Executive Director and Board of Directors, including but not limited to financial planning and analysis. The AED will represent the Executive Director in meetings involving Corporation staff, the campus and community at-large; and will assist in supporting the operational needs of the Corporation as needed.
As a member of the Corporation's executive leadership team, the Associate Executive Director is responsible for fostering an environment of collaboration and for building strong relationships with internal and external constituents and colleagues.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Supports the Executive Director in the general management of Corporation programs as they relate to the overall goals of the Corporation and the mission of the University
Collaborates with Corporation and university personnel to problem solve, improve business models, and identify opportunities for better efficiencies within areas of oversight; maintains positive university relations
Provides staff support and counsel in respect to policy, laws and regulations and suggests appropriate actions for compliance with regulations and administrative requirements.
Formulates proposals to the Executive Director and Board of Directors involving broad and often complex areas of policy and management action. Implement or monitor such proposals when adopted.
Provides general administrative and financial guidance with regard to real estate transactions, commercial enterprise activities, and supports new businesses, programs or activities requiring the support of the Corporation
Integrates, coordinates and collaborates with university departments when proposing and planning business activities.
Evaluates work performance of subordinates; participates in the selection and training of department staff.
On assigned basis, assists key University staff with policy, programs, projects or matters involving the Corporation.
Provides staff support and counsel to Board officers and members on assigned basis.
Responsible for the implementation and maintenance of risk mitigation and management efforts.
Conducts special studies, investigations, and prepares administrative reports as assigned; assists in the implementation of new policies, programs, and procedures; cooperates with agencies, groups, and individuals in the coordination of Corporation operations; studies proposed legislation/regulations, advising the Executive Director on impact; and confers with staff and managers in regard to the need for legislation/regulations, advising and consulting on such needs with Executive Director.
Acts as a resource and provides consultation and support to Corporation senior management team, for areas of expertise
Will lead and/or coordinate various special projects, initiatives and tasks on an assigned basis
Provides oversight of event services, contract administration and facility management of all non-housing facilities, working in close coordination with the Director of Events, Facility Operations and Contracted Services.
Responsible for the overall risk management administration of the University Corporations assets and activities.
Responsible for coordinating external audit reviews and required responses
Assists in the development of policy relating to fiscal, contract and risk management activities
Maintains relationship with Student Affairs to ensure contracted services are coordinated and accomplished.
Oversees the operations and fiscal administration of student, faculty and staff housing. Administers the contract for East Campus property management and works with the appropriate University personnel (Residential Life and Facilities Services and Operations) for Main Campus housing operations.
Assumes a lead role for Corporation business development activities and program expansions; represents the Corporation on behalf of the Executive Director on and off-campus.
As assigned, leads the assessment of certain business development projects and products according to university and Corporation goals, including new businesses and process improvements.
Prepares preliminary factual reports about target businesses consisting of, but not limited to: diligence assessments, presentations on strategy and rationale, valuation, financial impact analysis and terms summary.
Manages aspects of strategic transactions, including: preliminary analysis and evaluation, communicating results and recommendations to the Executive Director; working with executive leadership to gain initial acceptance/support among key Corporation decision makers and university stakeholders; leading the diligence effort; works with key financial managers in the development of financial/valuation analysis; deal negotiation; and oversees the implementation of transactions when approved.
Establishes return on investment measures and goals for assigned business development projects based on revenue potential, public relations consideration, and an assessment of content value. Works with the Controller in order to utilize appropriate finance staff resources, as needed.
Works with university administration on joint venture projects.
Evaluates, negotiates and closes investment and real estate transactions with Executive Director and Board approval
Performs other duties as assigned.
Directly supervises assigned employees; carries out supervisory responsibilities in accordance with Corporation's policies and applicable laws and regulations
Supervises the daily activities of the department, including but not limited to, effective delegation of assignments, training and resources necessary to meet performance standards and assist employees in improving performance relevant to job requirements
Develops and implements effective performance and department goals and objectives, provides performance evaluations, and implements appropriate counseling
Directs and monitors employees to ensure that they remain in compliance with policies and procedures
Subordinates may include various staff appropriate to support the needs of the organization.
1.Promotes and maintains an atmosphere of excellent internal and external customer service and positivity within the accounting department and the campus community.
2.Serves as the administrator in charge in the absence of the Executive Director.
3.Takes on special projects and performs other duties as assigned.
Wide knowledge of principles, problems, and methods of public and business administration, including organization, personnel administration, financial management, operation audits, and public contract administration
Wide knowledge of administrative problem-solving techniques and skill in developing procedures designed to objectively and effectively produce desired results
Experience in contract administration; and familiarity with statistical, policy writing, research methods, sponsored projects administration and related fiduciary requirements
Ability to prioritize, plan, organize, and meet timelines
Ability to lead others in managing tasks, train and evaluate the performance of assigned personnel
Ability to establish and maintain cooperative and effective working relationship with others
Excellent verbal and written skills and the ability to interface with all levels of staff, Board of Directors, university community, including students, faculty and staff, and the public
Interpersonal skills using tact, patience, and courtesy
Ability to maintain a variety of complex and confidential files and records
Ability to maintain regular and reliable attendance
Extensive experience and skill using spreadsheet, database, graphics, word processing, and presentation software.
Education and Experience:
Graduation from an accredited four-year university in public, personnel, business administration, or related field. Master's degree in business (MBA) or Juris doctor preferred (JD)
Minimum ten years of progressive, responsible, professional and supervisory work experience including five years in a senior-level management position performing similar duties which involve supervision and evaluation of department managers or supervisors in the areas of operations, grants, commercial, contracts, and management in broad based higher education management
This position requires a significant emphasis on customer service, financial monitoring, forecasting, understanding, interpretation of complex federal regulations, and internal policies and procedures. Experience with personal computers including word-processing, spreadsheet, databases, querying software, and email applications. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
NOTE: "A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University Corporation employees who apply for the position.
Experience working for a four-year college or university or for a nonprofit, highly desirable: Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population and performing community services; demonstrated technical literacy.
Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population.
Salary commensurate with education and experience. This is an exempt position and as such is not eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year and other benefits. The Corporation positions are "at-will" employment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information in person or on the phone; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.

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